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Guidelines for School of Medicine Graduate Division Admissions

Guidelines for School of Medicine Graduate Division Admissions

All School of Medicine graduate program applications must be processed through the Graduate Division office.  The following is required for applicants:

  1. The School of Medicine Graduate Division summary sheet.
  2. Graduate School summary sheet.
  3. Application with personal statement. 
  4. Original transcripts. (An official transcript is required from each institution that the student attended for college credit, even if the student is currently or recently enrolled at Indiana University)
  5. Three letters of recommendation.

We will process the application and if approved, a letter will be sent to the student stating they have been accepted into the individual department/program with a copy of the letter being sent to the department.  If the applicant does not meet the minimum requirements, the application will be sent to the Committee for a decision and upon their decision, the correct letter will be sent.  If an application is sent to the Committee, a letter of justification by the department and the summary sheet will be needed in an electronic version to be sent to the committee members.  A copy of the application is then sent to the Graduate School. The department should receive the Graduate School summary sheet from the Graduate School after the student has been admitted and entered into the University system.

International Students

All international student applications that are to be accepted must be routed through the International Affairs Office with a route sheet before coming to this office.  We will approve the application through OnBase and the department should be notified by OnBase once the approval process is complete.  International Affairs will send a letter to the applicant.

Admissions Letters

  1. If you write a letter to a student informing them that your department/program committee has recommended acceptance, be sure to inform them that this is contingent on acceptance by the graduate school.  We suggest that you include a phrase like:  "Your application will now be reviewed by the School of Medicine Associate Dean for Graduate Studies.   Notification of final acceptance will come from the School of Medicine Graduate Division." or "The Associate Dean for Graduate Studies will now review your application in consultation of the School of Medicine Graduate Division Committee.  Notification of final acceptance will come from the School of Medicine Graduate Division."
  2. International acceptance letters will be sent by the International Office.

Rejection

  1. The individual programs will be responsible for sending a rejection letter to all U.S. and International applicants.
  2. It is the responsibility of the department to keep copies of the application for two years.

Required Forms - must be routed through IUSM Graduate Division

  1. Application for Advanced Degree for Masters and Certificate students - must be submitted 60 days prior to the 10th of the month student intends to graduate. 
  2. Recommendation for Advanced Degree for Masters and Certificate students - must be submitted 30 days prior to the 10th of the month the student intends to graduate.
  3. These forms are available at http://www.iupui.edu/~gradoff/faculty/.

Student Enrollment

Students in the Ph.D. programs must have continuous enrollment to graduate.  Masters students do not have to be enrolled to graduate as long as they have completed all course requirements.

Full-Time Registration:
International - 8 credit hours per term - not required to register in summer.
Graduate School - 8 credit hours per term - 4 Summer session. 
Students holding appointments - 6 credit hours per term - 3 credit hours in the summer.

Masters degree students do not have to be registered to graduate, they do not have to register once they have completed the required credit hours for their degree.  Courses are valid for five years for the Masters degree and the degree should be completed within that time period. 

Removal of Incomplete or Deferred Grades

The forms should be sent to our office (MS 207) for signature.

Course Revalidation

Normally, a course may not be counted toward degree requirements if it has been completed more than (a) five years prior to the awarding of the degree for master's students or, (b) seven years prior to the passing of the qualifying examination for Ph.D. students.  The graduate advisor, after consultation with the advisory committee, may, however, recommend to the dean that course work taken prior to the above deadlines be revalidated if it can be demonstrated that the knowledge contained in the course(s) remains current. Currency of knowledge may be demonstrated by such things as: (a) passing an examination specifically on the material covered by the course; (b) passing a more advanced course in the same subject area; (c) passing a comprehensive examination in which the student demonstrates substantial knowledge of the content of the course1; (d) teaching a comparable course; or (e) publishing scholarly research demonstrating substantial knowledge of the content and fundamental principles of the course.  Each course for which consideration for revalidation is being requested should be justified separately.

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